International Recruitment Tools
In businesses around the world today, the products and services are not just the most important component of the business, the whole workforce, employees, and every member of the enabling team are an integral part of a business. Hiring and recruiting employees to an organization is a delicate process that must be carried out carefully, professionally, and excellently. Once the right set of people are not in a place/team – collapse and stagnancy are bound to happen. The choice of your workers can either make or mar your business/organization. Thus, organizations must ensure that they deal properly with the recruitment process and make hiring the best candidate their major priority.
Either you are recruiting domestically or internationally, undergoing the process alone can be very overwhelming, costly, and time-consuming. In situations like this, the HR team will be required to review thousands and hundreds of applications, sort them, schedule and conduct interviews for them, carry out background research, and then select the best fits. No matter how efficient or outstanding your HR team might be, going through the hiring process is very difficult. International recruitment is even more exhausting than local/domestic recruitment. This is because you are now opened to a very big pool of talent of different backgrounds, skills, policies, and expertise. Thus, leveraging a simple, fast, and efficient, means of recruitment will be the burden of the HR shoulders.
The day-to-day rise in technological advancement is making the world an easy place to live and work in. the advancement has spread to the HR sector. There are how hundreds of recruitment tools out there that can be used for recruiting candidates perfectly. Some of these tools can only be used in some countries while some are designed for international usage. In this article, we will be focusing on various categories and examples of international recruitment tools. This guide will help employers in identifying the available and excellent recruiting software.
What are the Tools used in Recruitment?
The tools used in recruitment are mostly referred to as recruitment tools or recruitment software. These are the tools that are used in fast-tracking, streamlining, and simplifying everything involved in recruiting talents. These tools are one of the top categories of human resources management (HRM). They are used in carrying out tasks like uploading job vacancies, reviewing resumes, conducting interviews, etc. Due to their efficiency, they help in saving time, cost and conserving energy for better use.
As earlier stated, there are hundreds of available HR recruiting software. Interestingly, not all hr recruitment software serves the same purpose. Some are predominantly used for job posting while some are used for interviewing. There are (3) three categories of tools used in recruiting which we will talk about later in this article. These tools are:
- Enterprise Recruiting Software
- Agency Recruiting Software
- SMB Recruiting Software
Furthermore, there various types or classifications of recruitment tools based on their usefulness. Here are some of the classification of the tools alongside few examples:
- The Job Aggregator e.g. Indeed, LinkedIn
- The Recruitment CRM e.g. Yello, Avature
- The Video Interviewing Tool e.g. Vidcruiter, Hirevue
- The Applicant Tracking System e.g. Naukri, Zoho Recruit
- The Human Capital Management Software e.g. Workday, SAP SuccessFactors
- The Talent Intelligence System E.g. Ideal
- The Testing and Assessment tool e.g. Pymetrics, Traitify
Job aggregator is also referred to as job boards and it is a tool for posting and advertising jobs for candidates to apply and get hired. The recruitment CRM is known as the recruitment candidate relationship management (CRM), and it is used for building and maintaining professional and social relationships with the candidates during the recruiting process. Video interviewing is used for completing interviews that can’t hold physically due to regulations, locations, precautions, etc. The testing and assessment tools are used in assessing and testing skill quality, proficiency and knowledge during recruitment processes. Applicant tracking system (ATS) is used as a database tool in sorting and recommending candidates to employers based on the information provided via the resumes and profiles. The human capital management software assists the HR team with HR functions like personnel management, payroll, benefits and compensation administration, etc. A talent intelligence system is a tool that is used to help HR professionals in making quality and accurate decisions while giving tips on resume screening, increased productivity, etc.
The Best Recruiting Software Vendor
With an increasing number of online recruiting Software around the world, organizations must pick and work with the top provider of these services. They provide you with the tools needed for your recruitment activities. However, these products vary with function usage and features. In this section, we will be highlighting some of the best recruiting software vendors for enterprise, medium-sized, and small business which can be used by employers in the U.S. and other parts of the world.
iCIMS is a talent cloud company that provides applicant tracking systems, HRM systems, onboarding, recruitment services, etc. iCIMS is abbreviated as Internet Collaborative Information Management System.
- Zoho Recruit
Zoho Recruit is another company that offers cloud-based recruitment software which deals majorly with an applicant tracking system that is used to offer high-quality hiring solutions for employers and staffing agencies.
PCRecruiter is a recruiting software vendor that provides recruiting, staffing, and HR sourcing professionals in organizations of all types from big companies like Fortune500 to SMB. The system uses a web-based technology for recruitment, RPO, etc.
BambooHR is one of the most popular and outstanding tools in the HR sector for hiring purposes. It is recruiting agency software company that has streamlined its focus to people and not the process. Their recruitment software provides HCM services in helping organizations to manage employee’s work cycle from hiring, compensation to employee management.
Workday is one of the best SMB recruiting recruitment software for agencies and SMB which can be used for planning, finance, and HR functions simultaneously, since it’s one of the best recruiting software for small businesses, it is readily available and cheap to acquire.
The Recruiting Software Market
As the world keeps advancing, and globalization keeps gaining more ground, the global economy has been experiencing rapid growth in all dimensions. Emerging technologies, emerging markets, like fintech, blockchain, SaaS, etc have led to a quick rise in the number of businesses, startups, and, private and public organizations across the globe. This increase has led to the need for a large workforce in successfully carrying out the activities, targets, and tasks of the new and existing organizations. Furthermore, the improved ease of doing business, various government policies, and stabilities, etc have also contributed to the rise in businesses across the world. Thus, as companies in quantity, so also is the demand for efficient and effective workers are increasing.
One of the commonest ways in which organizations acquire their workforce is via recruiting/hiring. This is a very tedious, time and cost-consuming activity when carried out manually/traditionally. It involves creating, updating, and monitoring various job boards, screen and interview candidates, review resumes, and follow-up and onboarding the new hires. However, this process has been made easier and faster with the introduction of recruitment tools that can both be used domestically and internationally. Companies now use advanced technologies with special and efficient recruitment abilities, virtual assessments, database management, etc when compared to what the HR sector faces some years back. These recruitment tools have been designed in such a way that they help organizations to provide the best onboarding and screening experience for their candidates.
Since this is a valuable feat in the global market, recruitment software vendors and companies have greatly increased. There is currently 100+ software that is available for recruiters and staffing agencies. According to research conducted by Fortune Business Insights, the global recruitment software market size was at $1.75bn in 2017, and it was projected to hit $3.096bn by 2025, with a CAGR rise of 7.14%. after a good research and study of the market, it was seen that the key factors affecting the recruitment market are the need for improved communication, enhanced productivity of recruiters, and the introduction and integration of cloud-based technologies. According to a forecast by Technavio, the recruitment software market will grow by $683.80 Million between 2019-2024, and the market will experience a 5.47% rise in CAGR over that time. In their report, big companies like Accenture, Oracle, Microsoft, IBM, etc were indicated as the key vendors in the HR recruiting software market. Further results from their research identify the United States, United Kingdom, Australia, Germany, and France as the key market for recruitment software.
Recruiting Software Features
Since there is a large pool of hiring software to select from in today’s recruitment market, employers seek to pick the best of the best. While making decisions on the kind of job recruiting software that is the best fit for your organization, there are important features that all excellent recruiting software must possess. Employers must ensure that when picking software for their company, they must select the one that attracts, engages, locates, and select the best talent, and it must be coupled with good analytics power, AI, and cloud-based abilities. Oftentimes, most recruitment management software is developed based on the functionality of the system’s workforce planning, sourcing, acquisition of talents, applicant tracking, recruitment process analytics, and onboarding activities. Good software must be able to optimally carry out these functions in such a way that candidates will have good recruiting experiences, an improved hiring process with high efficiency, etc. in this section, we’ll walk you through the features that every outstanding and top job recruitment software must-have.
This is a very important feature every recruitment software must-have. This is a feature that refers to the ease at which the software fits into your existing system and technology. Employers must ensure that they pick software that will easily integrate with the solutions they are offering. In some cases, it’s preferable to get software that captures what your existing and new technologies tend to offer. Thus, the all-in-one system will work alone without integration.
- Analytics and Reporting
A business that is not data-driven today tends towards stagnation or retardation. Thus, employers must seek systems that will help them in generating, interpreting, properly use recruitment data. Employers can only measure the efficiency and functionality of their software when the right data/information is being collected regularly e.g. candidate source, hiring cost, hiring duration, etc. with analytics and reporting, growth and improvement are inevitable.
- Candidate Management and Streamlining
Any recruiting tracking software or online recruitment tool that a company must leverage during the hiring process must be able to sort, locate, select and contact candidates sourced internally or externally.
The best recruiting tools are those with automaton and AI abilities. They are the best because they embodied the ease and speed in carrying out recruitment activities. The hiring/recruiting process can be very overwhelming and time-consuming when done manually/traditionally. However, with the help of automation features, HR activities like sourcing, screening, resume parsing, interview scheduling, candidate sorting, etc are done speedily and easily.
- Cloud-based Ability
Recruitment software reviews have shown that software with cloud-based and SaaS solutions have more potentials, security, sustainability, and durability than those using on-premise solutions. This feature helps companies in storing and accessing their recruitment data on the cloud at any time.
Enterprise Recruiting Software
Enterprise recruitment is a form of recruitment that accommodates the highest number of vacancies which is filled with thousands of applications. This type of recruitment requires the HR team to do a lot of overwhelming activities to produce a top-rated task. However, enterprise recruiting software is a solution that has been built to ease and overcome these HR hurdles. This software provides critical functionality for big companies. The enterprise technology makes integration an easy task while providing great features like collaboration, candidate engagement, data sharing, filtering and reporting, complete feedback system, resume parsing, etc. Examples of this category of the software include iCIMS, Jobvite, SmartRecruiter, Workday, etc.
Agency Recruiting Software
This is another type of online recruiting software which is similar to enterprise recruiting software. This software can be used by both big and medium-sized companies. It exhibits excellent features like automation, analytics, candidate assessment, and recruitment marketing. Examples include Zoho Recruit, PCRecruiter, Bullhorn, JobAdder, etc.
SMB Recruiting Software
SMB is used as an acronym for small-to-medium-sized businesses. Thus, we shouldn’t be expecting the same job recruiting software that is used for agencies and enterprises to be replicate for SMB. SMB leverage a smaller, cheaper, and simpler recruiting system due to the capacity and strength of the companies in that category. Recruiting software for small business have been designed to integrate with existing system to improve the outlook and efficiency of existing data. There is several free recruiting software for SMB with limited functions that can only be accessed via premium subscriptions. Examples of this category of recruitment software include BambooHR, Breezy HR, workable, etc.
Recruitment Marketing Software
Recruitment marketing is one of the most important aspects of recruitment and every HR professional needs to be well accustomed to this part of recruitment. Recruiting marketing simply refers to the strategy with which talented and skilled individuals are attracted to an organization using various marketing methodologies. Companies use recruitment marketing to make their candidates aware of the company and the available positions, arouse candidates’ interests in the company and drive them to apply for available positions in the company. Since the global market is on a long-term ruse, companies need to brand themselves for easy navigation and exploration in the global pool of talent. The number of available options for talents is so numerous. Thus, organizations must stay at the top to beat other competitors. The recent rise in the digital economy and technology has translated this process to an easy task through the development of what is known as “recruitment marketing software”. This is one of the top 3 recruitment tools every organization must have, recruitment marketing software is a system that is designed to ease, automate and improve all recruitment marketing procedures, methodologies, and strategies. It is a solution that aids employees in applying advanced and updated marketing strategies in building and promoting the business and also attracting talented candidates. The software perfectly allows the integration of social media, personalized career websites, job boards, etc in promoting the organization’s heritage, and thus, attracting top talents in the market.
Candidate Relationship Management (CRM) Software
Candidate relationship management software which is abbreviated as CRM software in the HR sector is one of the topmost software every employer must have at their disposal. CRM software is a technology that has been developed to enhance, digitalizes, and automate relationships between the employer, HR, and the candidates. Thus, this results in employees getting fast, personalized, and efficient communication with the company’s current and future candidates.
Every recruiter that is carrying out recruitment activities will want to screen candidates, engage, reach and get feedback from the candidates. going through this process individually or manually will not give the same efficiency and accuracy as when done digitally. Thus, there is a need for a digital system that can carry out these tasks for the employer. Candidate relationship management software is one of the best-fit solutions to tackle this issue. This tool helps the employer and its HR team to create and maintain a good relationship with their prospective and potential candidates during the hiring process. CRM makes engagement with candidates a very easy process to carry out. This software is also used to manage and build the interest of the candidates, the employer in turn is increasing the chances of the organization attracting skilled and talented candidates. Examples of recruitment CRM include Talentlyft, Avature, Smashfly, etc.
Candidate Sourcing Software
Candidate sourcing software is another important tool for executing global recruitment. A few decades ago, recruiters and employers find it difficult to easily locate and source candidates that are eligible for the jobs they have at hand. They have to go through the stress of searching and sorting out thousands of information, documents, and profiles to extract candidates that are fit for their organization. However, the story has changed with the introduction and development of software and tool that can be used to sort, select, source, and search candidates for an organization. Candidate sourcing software is a technology that assists employers in sourcing for talents in advance. It helps them in scanning hundreds and thousands of profiles from different sources at a time. Thus, this gives access to the candidate’s details like email address, resume, contact info, etc. Examples of this software include LinkedIn, Aevy, Upsider, etc.
Candidate Assessment and Testing Software
Instead of the traditional method of using written and oral face-to-face assessment techniques for job candidates, a digitalized system is now in place. Candidate assessment and testing software are tools that have been designed to test the skill level, knowledge, workability, intellectuality, etc. of candidates before they are finally hired. Several companies in the world today leverage the use of assessment technology. It allows recruiters to quickly test and examine the candidate’s knowledge, abilities, attributes that are related to the position he/she is applying to. Examples include Test Reach, Criteria Corp, HackerRank, etc.
Free Recruitment Software
Due to the complexity and wide usage of recruitment software, most software vendors have attached various price tags to their software. Since this software is mostly used by companies associated with the enterprise and agency category, the software rarely free. Thus, small businesses struggle to afford and maintain these tools. However, some vendors have eliminated the price tag on some of their software, thus, making them available and affordable for small businesses. This free software increases efficiency and speed. One of the shortcomings of this software is that since it’s not paid for, the employer will only enjoy limited features on the software until the premium version is subscribed to. However, this software can still provide the needed support and functionality in making quality recruitments and hiring. Examples of free recruitment software include SmartStart of SmartRecruiter, Zoho Recruiter, OpenCATS, etc. Oftentimes, organizations are advised to consider the use of free recruiting tools when they are only hiring few numbers people with little and basic skills and knowledge within a short time.
Online Recruiting Software
Online recruiting tools are platforms in which recruiters explore while hiring talents for their company. This online system helps with candidate management, improved efficiency and productivity, and enhanced feedback system. These systems are mostly web-based but they are also available in system software and mobile application formats. This is a very common system among staffing agencies and it’s different from an ATS. Online recruitment software is used for job search, contact candidate, communicate company’s decisions, interview tracking, etc. the software accommodates features like cloud solution, automation, etc. most of the available channels of international recruitment in recent times use online recruiting tools like LinkedIn, Indeed, CareerBuilder, Recruiteze, etc. The use of online recruitment software offers the following benefits to companies and staffing agencies:
- Complete end-to-end communication flow
- Excellent analytics and report generation
- Easy integration
- Cloud-based storage
- Timely and accurate scheduling ability
- Easy job posting ability on various job boards
- Effective tracking of jobs, job applications, and job applicants
- Resume Database Software
Recruiters request candidates’ resumes during the hiring process. Resumes are considered as important staffing tools which are used to analyze and review the competence, experience, and skill set of job candidates. Even though this document is a very important tool in recruitment, most recruiters get overwhelmed while reviewing the hundreds or thousands of these resumes manually. Thus, employers are prone to making serious mistakes are wrong judgment while analyzing the resumes. In overcoming this uphill, resume database software was introduced and designed to assist recruiters in collecting, sorting, analyzing, storing, and organizing candidates’ resumes in a database. This software helps in carrying out proper resume filtering and management. The software is also used in parsing, tacking, sourcing, and uploading resumes by employers. With this system, recruiters tend to easily manage and work on the resume within a shorter time and with higher efficiency. It also gives recruiters the chance of focusing on resuming reviews rather than manual sorting and filtering. Examples of excellent resume database include Recruiteze, JobScore, SignalHire, etc
The Role of WeHireGlobally
WeHG is not a recruitment or staffing agency but we partner with your organization as a good recruitment partner in mitigating employment and labor risks while saving your time and money. With our excellent HR technology, we help you in managing and retaining the best talents and professionals. With us, our turnkey employment solution gives you unlimited access to a global pool of talents and employs them in your country of project. WeHireGlobally provides you with the best candidates at the right time with optimal loyalty and quality.
FAQ International Recruitment Tools
Several recruitment tools are available to recruiters, among them are applicant tracking system (ATS), candidate sourcing software, video interviewing software, assessment and testing software, Candidate Relationship Management (CRM) software, etc.
A global PEO partner with an employer company to engage and retain a talented and skilled workforce and thus, they assist the employer in managing HR tasks like compliance, payroll, labor law and taxes risks mitigation, etc. Staffing agency on the other hand does not take on a co-employment role. They do not help in mitigating risks or take over any HR function outside hiring and recruitment.
ATS is used for collecting, organizing, and managing candidates’ data based on their experience, skill, and proficiency. CRM on the other hand is used in building and maintain a relationship between employers and candidates (passive or active candidates).